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HP Records Manager (RM8)

How to search for Environmental Records

Quick Searches

The Quick Search function searches by passing the search text directly to the HP RM search engine. This allows any search from a simply title word search to a complex query to be composed. To search the HP Records Manager database using quick search:

  • Type the title word or words to search for in the quick search text box
  • Click Quick Search

A list of records matching your search terms is displayed.

Simple Searches

A Simple Search can be done by using a single search method in Advanced Search section of the search screen. To search the HP RM database using a simple search:

  • In the search for list, click on the drop-down button and select a search method
  • Type the text you wish to search for in the equal to text box
  • Click Search
A list of records matching your search terms is displayed.

Searching by Date and Date Range

Record Date can also be searched with a range. The following are some examples:

  • 10/31/1982
  • 7/1/2012 to 6/30/2013. This search returns all the records in the range including the dates specified.
  • 2014. Entering a four-digit year will return all records within the year specified.
  • 1950 to 1979. Entering a year range will return all records in the range of the years specified.

Saving Search Criteria

After performing a successful search it is possible to save the search as a bookmark. When you reload this bookmark in your Web browser the HP Records Manager WebDrawer server will perform the search and return the search results as if you had entered the search from the search page.

Browsing Results

When the results of a search are displayed, use the links embedded in the page to browse for more information.

For example, a successful search may return multiple pages of records.

To check the next page of records:

  • Use the page navigator at the bottom of the list to choose a page number or the next/previous page.
  • Click on the item in the list to see more information.
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  1. How do I ask someone about records?
    You can send an email to us: Please go to the Colorado Department of Public Health and Environment website to search for other records. https://www.colorado.gov/cdphe
  2. Why do I have to contact the different Divisions or Commissions?
    Each Division and Commission manages their records separately. You can save time by searching for the records here.
  3. Are all your records available on-line?
    No. All three Environmental Divisions are working hard to get records digitized and available for search. However, there are still records which are in hard copy only.
  4. Why do I get a pop up box with information, but no records?
    We’ve been able to create an index for most of our records. This can have some information. However, it does not have an electronic document associated with it. To determine if there are hard copy documents for that particular index, please contact the appropriate Environmental Division.
  5. How do I search?
    Each Environmental Division uses different information to organize their records.
  6. Can you search the content of the records?
    Yes, you can search content. However, not all records have content that is searchable, or that has been OCR’d (Optical Character Recognition).
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Air Pollution Control Division (APCD ) records

  1. APCD records are shown with a pink or yellow folder color.
  2. If you know the AIRS ID or Permit number you can search those.
  3. You can search on Title or Notes for Permit numbers also.
  4. Facility names will be found by searching on the Title.
  5. If you know the document type, you can search that using Title (see APCD Glossary)

Hazardous Waste Division records

  1. HMWMD records are organized primarily by Address or Site Name.
  2. When searching for an Address, use wildcards (*) around the street name. For example, to search for 909 Oneida, type in 909 *Oneida*.
  3. Use wildcards to search Site names. For example, to search for the Gates Rubber Plant, type in *Gates*.
  4. EPA# is always a nine-digit number. Leading zeros must be included, e.g. 000015569.
  5. Voluntary Cleanup file numbers are found under External ID and will always be prefaced with RV, e.g. RV010613-1.

Water Quality Control Division records

  1. WQCD documents and folders are designated with pale blue, green or white.
  2. Primarily, WQCD documents are filed by Public Water System Identification (PWSID), the permit number or the permit certification number. Use the Record Number drop down search by this number.
  3. Folders are titled with the permit holder or facility name.
  4. Document titles include the PWSID or permit number as well as a brief description of what kind of document it is.

Air Quality Control Commission records

A description of how to search for AQCC records is under construction

Solid and Hazardous Waste Commission records

A description of how to search for HWC records is under construction

Water Quality Control Commission Rulemaking Hearing records

Water Quality Control Commission glossary

Deselect all boxes in the middle of the page except the Water Quality Control Commission button to limit your search to Commission records.

  1. Select “Title Word” in the first drop-down menu.
  2. Type the regulation number in the Equal To box. (Just the number: e.g.,“84”or “36”.). NOTE: In some cases, you will want to type the common name forthe hearing instead of the Regulation number (e.g., Nutrients, Graywater, TM – for Temporary Modifications).
  3. Select “Hearing Date” in the second drop-down menu.
  4. Type the date of the first day of the hearing in the second Equal To box.(format: xx/xx/xxxx.)
    • If you are not sure of the exact hearing date, you can type a date range: (“01/01/2014 to 12/31/2014” will bring up all the hearings for the selected regulation that occurred in the year 2014.)

As an alternative, if you know the year of the rulemaking, you can:

  1. Select “Record Number” in the first drop-down menu.
  2. Type the calendar year (e.g., “2014”) in the “Equal To” box.
  3. Select “Title Word” in the second drop-down menu.
  4. Type the regulation number or common name of the hearing in the “Equal To” box.

NOTE: These searches will return a folder. Select the right hand “Contents” button to get to the individual documents contained in the rulemaking folder.

Water Quality Control Commission General records

Deselect all boxes in the middle of the page except the Water Quality Control Commission button to limit your search to Commission records.

To find WQCC Agendas:

  1. Select “Record Number” in the first drop-down menu.
  2. Type “Agendas” in the “Equal To” box.
  3. Select “Title Word” in the second drop-down menu.
  4. Type a calendar year in the “Equal To” box (e.g., “2005”).
  5. NOTE: Agendas for each calendar year have been combined into a single document.

To find WQCC Summaries of Proceedings/Motions:

  1. Select “Record Number” in the first drop-down menu.
  2. Type “Summaries” in the “Equal To” box.
  3. Select “Title Word” in the second drop-down menu.
  4. Type a calendar year in the “Equal To” box (e.g., “2005”).
  5. NOTE: In most cases, the results will be chronological by month, but you will
  6. probably need to download and open a couple of documents to zero in on a particular meeting that you are interested in.

To find a Superseded or Current Regulation:

  1. Select “Title Word” in the first drop-down menu.
  2. Type “Regulation xx” in the “Equal To” box.
  3. Select “Effective Date” in the second drop-down menu.
  4. Type the date the regulation became effective in the “Equal To” box. (format:xx/xx/xxxx.
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Air Pollution Control Division Glossary

ACC

Annual Compliance Certification Report

APEN

Air Pollutant Emission Notice

APPL ACKGT

Application Acknowledgement Letter

APPL

Application

CANCEL

Cancellation notice

COC

Compliance Order on Consent

CRSPD

Internal / external correspondence document

CVR LTR

A letter or facsimile cover sheet that accompanied a document

DC RPT

Design Capacity Report

EER

Excessive Emissions Report

EMAIL

Internal/ external retained email

ESA

Early Settlement Agreement

FA

Final Approval

FA INSP REVIEW

Final Approval Project Worksheet

GF

Designation after the permit number if it was grandfathered

GP

General Permit (the type of GP# 01-09, will be listed)

GP LTR

General Permit Letter

IA

Initial Approval

IL

Immunity Letter

INT REVO

Intent to Revoke

INSP

Inspection

LTR

Letter

MALFUNCTION

Synonymous with Upset

MACT

Maximum Achievable Control Technology

MOD

Modification

NAME CHANGE

Company Name Change

NSPS

New Source Performance Standards

NFA

No Further Action

NOS

Notice of Start Up

NOV

Notice of Violation

OPAC RPT

Opacity Report

OP

Operating Permit/ Title V

O&M PLAN

Operation and Maintenance Plan

PRMT

Permit

PA

Preliminary Analysis

PUBCOM

Public Comment

RATA

Relative Accuracy Test Audit

RELO

Relocation Notice

RPT

Report

REV

Revision

REVO

Revoke or Revocation

SAR

Semi-Annual Report

SELF CERT

Self Certification Form from Source

SEP

Supplement Environmental Projects

STK

Stack

SUPPL

Supplemental Documents

SUPP DOCS

Supporting documentation that accompanied a document

TO

Transfer of Ownership

TRD

Technical Review Document

UPSET

Upset/Malfunction Report

XP/SA

Designation after the permit number depending on the type of exemption, Permit Exempt or APEN Exempt

Water Quality Control Commission Glossary

assn

association

CPDWR

Colorado Primary Drinking Water Regulations

CPW

Colorado Parks and Wildlife

DFA

Draft final action documents

EAP

Environmental Agriculture Program

EPA

Environmental Protection Agency

OWTS

On-site Wastewater Treatment Systems

PPHS

Proponent’s prehearing statement

Reg

Regulation

RMH

Rulemaking hearing

RPHS

Responsive prehearing statement

stds

standards

stmt

statement

TM

Temporary modifications

WCRM

Written Comment Rulemaking

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